Hirer
You must be 18 years or older to hire the hall. You may not sub-let the hall without the permission of the Opoutere Hall Committee.
Bookings
The Opoutere Hall Committee reserves the right to vary, cancel or refuse any booking, with reasonable notice, without giving any reason. Deposits paid will be refunded in this instance.
Bonds
A bond may be charged for hiring the hall, depending upon the nature of the booking. Bonds will be returned within 10 days provided that the hall has been returned to its original condition as at the time of hire. Any contravention of the terms of this contract may result in the withholding of some or all of the bond.
Keys
All keys remain the property of the Opoutere Hall Committee, and an extra charge of $25 is payable if you do not return the keys at the end of the hire period. You will be given instructions on how to obtain a key once your booking has been confirmed.
Hall Usage
A maximum of 100 people is permitted in the hall at any event or function (where guests are to be seated for the purposes of a meal, the maximum is 80).
No smoking is permitted inside the hall (smoking is however permitted outside).
No naked flames (including candles) are permitted inside the hall.
No posters, flyers or stickers are permitted to be affixed to any part of the property, or displayed in the grounds outside, unless prior arrangement has been made with the Opoutere Hall Committee. No nails, screws, hooks, tacks etc are permitted to be driven into any part of the building, including the flooring, for any reason whatsoever without the express permission of the Opoutere Hall Committee. Similarly, tape must not be affixed to the walls or floor.
Any furniture or equipment brought into the hall must be suitably protected to prevent damage to the floor.
Hall furniture must remain inside the hall and is not to be left outside.
No alteration to the electrical wiring system is to be permitted, arranged, or undertaken under any circumstances.
You must allow access to any member of the Opoutere Hall Committee, authorised members of the Thames-Coromandel District Council or the NZ Fire Service always.
Furniture Hire
Furniture may be always used indoors only. Only plastic trestle tables and benches may be used outdoors but must be cleaned before returning to the hall storage area or indoors. Lost or damaged furniture may result in the withholding of some or all the bond.
Music & Noise
As the hall is in a residential area, please adhere to the following requirements:
No speakers outside.
After 10pm please ensure that the front doors of the hall (i.e., by the storeroom and male toilets), and all the windows on the north side of the building (i.e., the main hall) are closed, to minimise the noise for our neighbors. It is OK to have the back door on the other side of the hall open.
After 12am (midnight) all amplified music must cease.
Any verified complaints from neighbors regarding disorderly and/or noisy behavior from the hall building or outside areas will result in the forfeiture of your bond.
Signage
Signs advertising an event may be displayed outside the hall only while your event is in progress (special community-wide events may put signs up 2-3 days beforehand). Banners may be attached to the hall railings, so long as no screws are used or any other method that results in damage to the railings.
Fire Safety
You must keep the exits (the front door, the kitchen door, and back door clear at all times) At the commencement of your hire period you must read the Opoutere Hall Fire Warden Duties document and sign to show that you have understood this.
Liability
You will be liable for any damage done to property through the act of yourself and / or any other person who you have permitted to be in the Hall building or on the Hall’s land or to utilise the Hall’s furniture during the period of your hire. The Opoutere Hall Committee will not be liable for any loss occasioned through accident, or failure of the lighting or power.
Cleaning
You must leave the hall and facilities in a clean and tidy condition (brooms, mops and cleaning supplies can can be found in the storeroom.
All functions, weddings, parties, and exhibitions etc. must.
Sweep all floors.
Mop main hall with WARM WATER only.
Mop bathrooms with designated cleaning equipment and supplies.
Clean the toilets including the wash basins with designated cleaning equipment and supplies.
Remove all rubbish from within the hall and outside areas (note that the closest Refuse Transfer Station is at 2741 Waihi Whangamatā Road, Whangamatā). Replace the bin liners in the rubbish bins (there is a box of bin liners in the kitchen).
If the kitchen was used during the event.
Mop kitchen with designated cleaning equipment and supplies.
Wipe down all surface areas in the kitchen including the fridge, oven, and cooktop.
Wipe out the shelves in the fridge and remove all perishables.
Empty bin and replace the bin liner (there is a box of bin liners in the kitchen).
Lockup
You must ensure that you lock the hall if you are going to leave it unattended for any period during your hire. Before you leave the hall for the last time, please:
Stack the chairs and return the tables to their original position, according to the plans on the hall noticeboard and in the back storeroom.
Turn off the water pump in the pump shed.
Close and lock all windows.
Turn off all lights.
Close and lock all doors and fire exits.
Return the key to the lockbox and ensure that the lockbox is locked.
Thank you for respecting our treasured hall.
Opoutere Hall Society.